This function will collect all export files (created by other export functions from the current batch) and forward them as e-mail attachment(s).

With Send mail via SMTP, an external SMTP server is used for mail transmission (as opposed to Send mail, which makes use of a PC's locally installed e-mail client). The resulting e-mail will therefore be sent directly and without any further user interaction.

 

Default 

SSL-Encryption

Turn this option On if communication with the SMTP server needs to be encrypted.

 

Host

Enter the name of the SMTP-server to be used.

 

Port

Enter the port-number for the SMTP service.

 

User

Credentials for the SMTP-server: username.

 

Password

Credentials for the SMTP-server: password.

 

Sender

Specify the originating e-mail address (which will also be the return address).

 

TO

Enter the e-mail address of the recipient.

 

CC

Enter the e-mail address of the recipient to whom a copy should be sent.

 

BCC

Enter the e-mail address of the recipient to whom a blind copy should be sent.

 

Subject line

You may use any combination of variables (such as date/time, calendar week, batch counter and/or fixed text) for dynamically creating the mail's subject line. For more and detailed information on variables please refer to the separate section on Variables, in the Appendix.

In its simplest form, the subject line might be made up of just one Fixed text variable, filled with an (unchanging) text string of your choice.

The left side of the Subject line... window lists all variables available for constructing the subject line, the right side shows the variables chosen so far. By highlighting one of the variables and operating the green left or right arrow buttons, this variable can be moved back and forth between the left column (Available) and the right column (Selected).The highlighted variable in the right column (Selected) may be moved up or down the list, by operating the green up or down arrows. This changes the order in which variables are added to the subject line (processing will proceed from the top of the list).

Configuration options for the variable highlighted in the right column (Selected) will be shown in the lower Properties of ... window, where they may be viewed and changed.

 

Body

You may use any combination of variables (such as date/time, calendar week, batch counter and/or fixed text) for dynamically creating the mail's text body. For more and detailed information on variables please refer to the separate section on Variables, in the Appendix.

In its simplest form, the mail body might be made up of just one Fixed text entry, filled with an (unchanging) text string of your choice.

Please note that a special function is available for formatting/arranging multiple entries, named Special character. It provides access to non-printable character codes such as line feed and tab.

The left side of the Body window lists all variables available for constructing the mail's text body, the right side shows the variables chosen so far. By highlighting one of the variables and operating the green left or right arrow buttons, this variable can be moved back and forth between the left column (Available) and the right column (Selected). The highlighted variable in the right column (Selected) may be moved up or down the list, by operating the green up or down arrows. This changes the order in which variables are added to the mail's text body (processing will proceed from the top of the list).

Configuration options for the variable highlighted in the right column (Selected) will be shown in the lower Properties of ... window, where they may be viewed and changed.

 

Send test mail

Clicking the icon   (at the end of the Send test mail line) will perform a test transmission, allowing you to verify all vital settings (SSL, Host and Port configuration, User name and Password, Sender and TO addresses). Subject line and Body do not need to be configured (yet), for this test to work.

If the test was successful, a mail with the subject line Test was successful will appear the e-mail inbox of the recipient specified above (TO). If the Send mail via SMTP function failed to properly communicate with the external mail server, an appropriate error message will appear.