This index type can read, correctly validate, and process the common formats used in ERP databases for storing personal names (first name/last name, last name/first name, etc.).
Index:
Validation
Validation performs a check of index values, e.g. by comparing them to external data (from files or databases) or by examining them with a regular expression. Index values failing validation will be rejected and flagged as requiring input.
The
button at the end of the input line will open an extended dialogue with a list of all validation options available. For more detailed information, please refer to the separate section on Validation (Index), in this chapter.
Form factor width
Sets the width for this index field. Enter any value between 0.1 (10% of the available width) and 1.0 (100% of the available width). Please note: Values below 0.1 and above 1.0 will result in a program error.
Provided the widths of subsequent Index fields add up to less than or exactly 1.0 (100%), then these fields will be placed on the same line within the index window (e.g., if two subsequent index fields have a form factor width of 0.5 each, they will be placed on the same line).
Hide label
Usually, the index field's Display name (see below) is used for labelling an index field. If set to ON, this setting will suppress such labelling, so only the field's entry / display box will be shown.
Help text
Enter a short explanatory text which will help operators understand the nature and the handling of this particular index value.
The Help text will appear during indexing, whenever a user hovers the mouse pointer over this index field, for a short while.
Manual input
If set to On, this option will force manual input of an index value. SCAMAX® scan+ will prompt operators for input, whenever a new batch is started.
Auto complete
If you use a default list (see below), this default list is narrowed down to the matching entries based on the digits entered so far, and the relevant entries are offered for quick selection. This procedure is recommended for default lists with a large number of entries, e.g. from external data sources. The available options are:
The autocomplete function is disabled.
The default list field displays the drop-down symbol; selection is made by clicking the mouse and choosing from the list displayed there.
The autocomplete function is enabled.
The default list field does not contain a drop-down symbol; selection is made exclusively by entering the initial letter and the subsequent letters of the desired entry. Upper/lower case is ignored.
If there is one or more matches in the default list for the letter or combination of letters entered, the desired term can be transferred to the index field from the displayed list of matches either by clicking the mouse or by using the Up/Down arrow keys and pressing the Enter key.
The autocomplete function is enabled.
The default list field displays the drop-down symbol; selection can be made either from the drop-down list or by entering a letter occurring at the beginning or anywhere in the term, followed by subsequent letters. Upper/lower case is ignored when searching for letters or combinations of letters.
If there is one or more matches in the default list for the letter or combination of letters entered, the desired term can be transferred to the index field from the displayed list of matches either by clicking the mouse or by using the Up/Down arrow keys and pressing the Enter key.
Fixed Field
If set to On, this option will carry over the index value entered here, to all documents or pages further down the batch. This can be of help whenever large amounts of identical index values need to be entered.
Carry over will be stopped if an index value is encountered which has already been modified by a user. Otherwise, all index values will be replaced, right up to the end of the current batch.
Read only
Whenever index fields are automatically filled with values from reliable sources (such as bar codes or databases), these values can be protected against further changes by setting them to Read only. They will be shown in grey and cannot be modified by users.
Visible
Whenever index fields contain items which users are not supposed or not required to see (such as interim results or sensitive data), they can be hidden from sight by setting this flag to Off. Though these fields will disappear from the index view, they will still perform as a valid source of index data, e.g. for exporting index files.
Name, Display Name
The Display name will appear during data entry and should be chosen with the SCAMAX® scan+ user/operator in mind.
Name is not displayed anywhere else in SCAMAX® scan+, but it can be used as an alternative caption, for reference purposes. It could, e.g., contain the name of a (target-) database column this index value corresponds to. When later pulling data from index fields, e.g. during export, there is a choice of retrieving either the Name, Display Name or Content of an index field.
Default value
Use the Default value to automatically assign index values, e.g. through bar code or text recognition.
The
Default list
Default list will constrain index values to a predefined list of values. Values not in this list will be rejected.
List values can either be presented as a drop-down list or be selected using an Auto complete mechanism (see above).
The
Check empty pages
If set to On, this will apply the index settings above to all incoming pages, including blank pages. If this is undesired or causes problems, you should set this option to Off, which will exclude blank pages.